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Organizations waste way too much money and time pushing paper to process purchase orders. Retrieving meaningful insights is practically impossible because of the paper-driven process and disparate data blocks.
Conventional paper-based purchase orders end up complicating the procurement process. A recent study by APQC suggested that depending on the industry, manual purchase orders processing can cost as much as $506.52 per PO.
Purchasing a variety of goods and services that support an organization to undertake its business operations is a common activity for the vast majority of companies. There are many steps to the procurement process. Embedding a good purchase order management structure plays a critical role in getting it right and a complete procurement solution can help facilitate the successful creation and fulfillment of purchase orders.
What is purchase order management?
Purchase Order Management is a standard procurement process practiced by companies to ensure that every purchase is relevant, rational, and cost-optimized. Many companies have well-established purchasing order management policies to ensure that workers observe standard operating procedures before procurement orders are completed.
How to manage your purchase orders with Kissflow?
Kissflow’s comprehensive procurement management system has everything you need to manage your purchase order process with confidence. When you first start using it, it’s certainly worth taking a little time to customize its features to match your organization’s processes, using the simple drag-and-drop functionalities, as well as the built-in formulas, conditions, and exceptions for maximum ease.
Following this, it’s time to get started with implementing your purchase order process by structuring the workflows, setting employee permissions, and replacing all of your out-dated paper processes with automated ones. Naturally, your employees will require some training on the new purchase order management processes, but will quickly be using them confidently.
Kissflow’s intuitive e-procurement software allows you to easily monitor the progress of every purchase order in real-time. This feature will help you streamline your purchase order management processes and avoid issues and blockages that have the potential to cause disruptions to your business operations. Remember to take the time to review the performance of your purchase order management processes so that you can make tweaks to the system where needed and further enhance its efficiency.
